Practical information

All practical information to simplify your coming: contact address, conference venue, visa assistance, transportation, hotel reservation, bank information, financial support, etc ...

Conference venue:

Warsaw University of Technology
Pl. Politechniki 1
00-661 Warsaw
Poland

Conference secretariat:

Faculty of Materials Science and Engineering
Warsaw University of Technology
Woloska 141
02-507 Warsaw, Poland

Contact person:

Agnieszka Rytel
Phone: +48 22 234 87 94
Email: emrs[at]pw.edu.pl

Conference language is English.

Abstract submission:

Abstract submission deadline is extended to June 11, 2024 (23:59, Paris) In fairness to all potential authors, late abstracts will not be accepted.

Papers will be selected by the scientific committee of each symposium. Authors will be notified of acceptance and mode of presentation by July 15, 2024 at the latest.

Abstract length: Website submissions are limited to 3.000 characters. (only plain text, no figures, no formulae…)

Multiple submissions is allowed. There is no fee for submission of an abstract.

Submitting abstracts via the E-MRS website is easy and convenient.

1. Log in to your submitter account available HERE or create a new one;
2. Follow the easy step-by-step instructions on the template, making sure that complete mailing address information is included for the presenting and contact authors.

After submitting your abstract, please use your Control ID number in all communications with E-MRS. Because major revisions may affect a symposium organizer’s decision to accept your abstract, please review it carefully before submission.

The online submission center enables to save an abstract as a draft and submit it later on. Authors are able to revise their abstracts up to and including the submission deadline of June 11.

Abstract submission is mandatory. Contributions saved as draft only will not be considered in the selection process. Papers will be selected by the scientific committee of each symposium.

Oral presentations:

Duration of oral presentation, including discussion, depends on symposium organisers but recommendations are:

• 45 minutes for plenary talks,
• 30 minutes for invited talks,
• 15 minutes for contributed talks.

Posters:

There will be two poster sessions on September 16 and September 17. Authors need to be present at their posters for discussion with attendees during the session assigned in the each symposium programme.

Mandatory poster size is A0 (841×1189 mm), vertical (portrait) format. No tapes or pins will be needed for hanging posters. 

It is each author's responsibility to remove his/her poster immediately at the end of the session. E-MRS assumes no responsibility for posters left up after this time. Attendees can preview the posters during the morning, before the formal presentation.

There is no printing office on site but, if necessary, there are several shops within walking distance from the Conference venue.

Registration:

IMPORTANT:

Each attendee (including chairpersons, invited speakers, presenting authors, plenary speakers, scientific committee members ...) must register and pay online. Registration starts at the end of the abstract selection period only. Online registration will be possible until September 9, 5 pm (CET). The week before the conference, all registered participants will receive the instructions on how to retrieve their access badges. In case of badge loss, 20€ will be charged for reprinting.

Online registration is CLOSED

Reception desk hours:

Registration fees:

Abstract acceptation does not mean registration: each author attending the conference must register separately.

FULL RATE

including: access to ALL symposia, access to ALL poster sessions, access to exhibition, access to workshops, conference program in pdf format, lunches from Mon. to Thu., coffee breaks, social event on Wed. evening, E-MRS membership for one year and one proceedings volume (if applicable).

• Early reg.fees: register by August 16, 2024: 510 EUR
• Late reg.fees: register August 16 until September 9, 2024: 620 EUR
• On-site registration fees: 760 EUR

STUDENT RATE

including: access to ALL symposia, access to ALL poster sessions, access to exhibition, access to workshops, conference program in pdf format, lunches from Mon. to Thu., coffee breaks, social event on Wed. evening, E-MRS membership for one year and one proceedings volume (if applicable). Students have to give evidence of their status at the end of the registration process.

• Early reg.fees: register by August 16, 2024: 300 EUR
• Late reg.fees: register August 16 until September 9, 2024: 410 EUR
• On-site registration fees: 500 EUR

E-MRS is a non-profit organization, no subject to VAT.

Payment of fees

The following payment options are offered:

• Credit card (Carte Bleue, Visa, Eurocard/Mastercard)
• Bank transfer (cf. Bank draft - top left column)

Bank transfer: Watch to identify well your transfer by indicating your ID Number and your name and first name.

Cancellation:

In case the E-MRS conference is cancelled, the conference attendees will be entitled to claim the reimbursement of the registration fees. In no case can the Conference Organizers be held liable for the reimbursement of any other cost, such as travel costs, accommodation costs, living expenses etc. Such costs are the exclusive responsibility of Conference attendees.

In order to receive a refund, cancellation requests must be in writing and sent by September 2 which will cause a €25 processing fee. No refunds will be issued on requests postmarked after September 2.

In recent years, there has been a move away from long scary disclaimers of liability for acts of God, terrorism, strikes, volcano eruption etc., so these are no longer included. Refund requests will be proceeded after the conference only.

Certificate of attendance:

A certificate of attendance will be issued at the end of the conference. Each participant will receive the certificate by email. The same document will be available in your personal account as a pdf file.

Hotel accommodation:

E-MRS has the pleasure to propose a selection of hotel offers to E-MRS participants. All the hotels below guaranteed best price.

• Hotel MDM 3* (the nearest one, 5 min walk) - https://www.hotelmdm.com.pl/book/dates-of-stay?groupID=4417447
• Hotel Metropol 3* (10 min walk) - https://www.hotelmetropol.com.pl/book/dates-of-stay?groupID=4348191
• Hotel Marriott 5* (10 min walk) - https://www.marriott.com/event-reservations/reservation-link.mi?id=1721212328085&key=GRP&app=resvlink

For general information about the city of Warsaw, please visit http://wcit.waw.pl/en/

Visa assistance:

Citizen having passports from certain countries need a visa to enter Poland. Our online registration system enables you to obtain an official invitation letter in pdf format. When completing your registration form, you will be asked to indicate your address, date and place of birth, your passport number and date of expiration.

All letters of invitation will be available on your personal account as a PDF document. E-MRS is not able to contact Embassies in support of an individual attempting to gain entry to attend the meeting. Because the application for a visa can be a lengthy process, we recommend that you start your visa application process as soon as you have been notified that your paper has been accepted. We also recommend that you secure your travel visa before registering for the symposium.

Conference reception:

All participants are invited to attend the Conference reception on Wednesday September 18 starting at 18:00 (Main building - Main hall). Music entertainment and refreshments will be provided as part of conference arrangements. Symposium organizers and Award winners will be honored at the beginning of the reception. 

Travel information:

By plane

Chopin Airport

Departures and Arrivals Information, phone + +48 22 650 42 20

On-line timetable www.lotnisko-chopina.pl

Warsaw Frederic Chopin Airport, located some 12 km from the city centre can be easily reached by car, public bus or taxi.

http://www.lotnisko-chopina.pl/en/passenger/access-and-car-parks

Modlin Airport

Airport webpage:  http://www.modlinairport.pl/

Airport Information, phone  +48 22 315 18 80

Train:

By Modlin shuttle-bus to Modlin train station, then by train (KM) to Central Railway Station. (4-5 €)

Bus:

Modlin-bus connects Modlin Airport and Central Railway Station

By train

There are three train stations in Warsaw that handle international and domestic train traffic:

• Warszawa Centralna (Central Warsaw) (Aleje Jerozolimskie 54) - situated in the city center and very well connected to all of the city's districts.
• Warszawa Zachodnia (West Warsaw) (Aleje Jerozolimskie 144) - thanks to the neighbouring international bus terminal, this is where people travelling in or out of the country await their transfers.
• Warszawa Wschodnia (East Warsaw) (Lubelska 1) - located on the east side of Vistula River (Praga)

Railway tickets can be purchased at the cash-only windows (kasa) in the stations, on the Internet or at selected travel agencies. You can also purchase your ticket on the train from the conductor, whom you must seek out immediately upon boarding the train, to buy the ticket. Tickets sold on the train are subject to an additional fee.

Timetable of trains is available at:

• www.intercity.pl
• www.pkp.pl

By car

The main way to access to Warsaw by road is to take one of four major European routes:

• from the north: Route E77 (from Gdańsk)
• from the east: Route E67 (from Białystok), route E30 (from Terespol)
• from the south: Route E67 (from Wrocław), route E77 (from Kraków)
• from the west: Route E30 (from Poznań)

Along the roads are signs giving the number of kilometers to the centre of Warsaw.

LOCAL PUBLIC TRANSPORT

The WUT Central Campus can be easily reached using the local public transport. The tram stop “Plac Politechniki” for lines 10, 14 and 15 is 1 min. walking from the venue and the metro station “Politechnika” is 10 min. walking.

The main railway station “Warszawa Centralna” is located in the city centre about 20 min. walking or 3 min. by tram 10 from the conference venue. Tram 10 departures from the stop “Dworzec Centralny” in the direction “Wyscigi” and “Służewiec” every 10-15 minutes. You need to get out at “Plac Politechniki” tram stop.

Both local trains (SKM -Fast Urban Railway, and KM - Masovian Railways), buses, tramways and metro require a valid ticket – one-way price is 1-2  € and can be bought in any kiosk, in ticket machines (on most bus stops or inside trains and buses) or from the bus driver.

TAXIS

When using taxis in Warsaw, it is strongly recommended that you use only those with the following: the symbol of Warsaw – a mermaid – on both front doors, yellow/red stripes affixed to the glass along the front doors, a number stuck to the side of the vehicle, a hologram with the license number and the vehicle’s registration number on the upper right-hand corner of the front glass and a sticker with price information per kilometer that must be displayed on the glass of the right-hand side back door. It is recommended for you to use one of the city's official Radio-Taxi companies, and order a taxi by telephone. The airport (Arrivals) is served only by 3 Radio-Taxi companies: Ele Taxi, Sawa Taxi i Super Taxi.

PARKING’S

There is no free public parking around the Conference Venue.  

The whole area of Warsaw city centre is a controlled parking zone. This rule applies from Monday to Friday, from 8 am to 6 pm. On Saturdays, Sundays and public holidays parking is free.

Warsaw Car parks system “Park & ride”: http://www.ztm.waw.pl/parkujijedz.php?c=116&l=2

Useful links:

• http://www.ztm.waw.pl/?l=2
• http://warsawtour.pl/en