Practical information

All practical information to simplify your coming: contact address, conference venue, visa assistance, transportation, hotel reservation, bank information, financial support, etc ...

Conference secretariat:

E-MRS 2025 SPRING MEETING
BP 20
F-67037 Strasbourg Cedex 2
Phone: +33 3 88 10 63 72
Fax: +33 3 88 10 63 43
emrs@european-mrs.com

Address for express mail:
E-MRS
Campus CNRS
Building 50
23 rue du Loess
67200 Strasbourg – France

Contact person:
Mr. Sylvain Schoeffter: +33 (0)3 88 10 62 55

Conference venue:

Palais de la Musique et des Congrès
Place de Bordeaux
67082 Strasbourg
https://www.strasbourg-events.com/en

Tram station:  Wacken (line B and E)
https://www.cts-strasbourg.eu/en/

Conference language is English.

Abstract submission:

Oral presentation:

Duration of oral presentation, including discussion, depends on symposium organisers but recommendations are:

• 45 minutes for plenary talks,
• 30 minutes for invited talks,
• 15 minutes for contributed talks.

The standard audio-visual package in the session room consists of:

• LCD projector;
• Laptop with Microsoft office Pack (including powerpoint);
• Remote control including laser pointer;
• Microphone in the largest auditorium.

You can either use your own laptop or put your presentation (widescreen format) on a memory stick and use the computer at your disposal in the symposium room.

Poster presentation:

The viewable size of the poster board is: vertical 1.20 m and horizontal 0.90 m. Please prepare your poster in A0 format (841 x 1189 mm). The boards are full white. Please use tape. Pins are not allowed! Attendees can preview their posters the morning before the formal presentation.

Authors need to be present at their posters for discussion with attendees during the session. Subsequently, it is each author's responsibility to remove his/her poster immediately at the end of the session. E-MRS assumes no responsibility for posters left up after this time.

GOOD TO KNOW: a printing office located in the main entrance welcomes you on site and gives you the opportunity to print your poster in one hour at special cost (conference badge required).

OPENING TIMES: From Mon to Thu.: 8:00 - 18:00

Prices (DIN A0):

• regular paper: 30 EUR
• photo paper (glossy or calendered): 50 EUR

Registration:

IMPORTANT:

Each attendee (including chairpersons, invited speakers, presenting authors, plenary speakers, scientific committee members ...) must register and pay online. Registration starts at the end of the abstract selection period only. Registration will be possible until MAY 19, 5 pm (CET) After that date, it will be too late. NO ON-SITE REGISTRATION WILL BE ACCEPTED. The week before the conference, all registered participants will receive the instructions on how to retrieve their access badges. In case of badge loss during the event, 20€ will be charged for reprinting.

Reception desk hours:

Registration fees:

Abstract acceptation does not mean registration: each author attending the conference must register separately.

1. FULL RATE
   including: access to ALL symposia, access to ALL poster sessions, access to exhibition, access to workshops, conference program in pdf format, lunches from Mon. to Thu., coffee breaks, social event on Wed. evening, E-MRS membership for one year and one proceedings volume (if applicable).

• BEFORE April 15, 2025  590 EUR net
• AFTER April 15, 2025     740 EUR net

NO ON-SITE REGISTRATION WILL BE ACCEPTED
Registration possible until MAY 20, 5 pm (CET) After that date, it will be too late.

2. STUDENT RATE
   including: access to ALL symposia, access to ALL poster sessions, access to exhibition, access to workshops, conference program in pdf format, lunches from Mon. to Thu., coffee breaks, social event on Wed. evening, E-MRS membership for one year and one proceedings volume (if applicable). Students have to give evidence of their status at the end of the registration process.

• BEFORE April 15, 2025  360 EUR net
• AFTER April 15, 2025     480 EUR net

NO ON-SITE REGISTRATION WILL BE ACCEPTED
Registration possible until MAY 20, 5 pm (CET) After that date, it will be too late.

E-MRS is a non-profit organization, no subject to VAT.

Payment of fees:

Payment should be made in EURO for the net total amount due.
The following possibilities are offered:

• Credit card (Carte Bleue, Visa, Eurocard/ Mastercard) (mode preferred)
• Bank transfer

Please ensure that your bank transfer is well identified. Indicate your ID Number, NAME and first name.

Cancellation:

In case the E-MRS conference is cancelled, the conference attendees will be entitled to claim the reimbursement of the registration fees. In no case can the Conference Organizers be held liable for the reimbursement of any other cost, such as travel costs, accommodation costs, living expenses etc. Such costs are the exclusive responsibility of Conference attendees.

In order to receive a refund, cancellation requests must be in writing and sent by May 7 which will cause a €25 processing fee. No refunds will be issued on requests postmarked after May 7.

In recent years, there has been a move away from long scary disclaimers of liability for acts of God, terrorism, strikes, volcano eruption etc., so these are no longer included. Refund requests will be proceeded after the conference only.

Social event:

Our social event, open to all participants, will be held on Wednesday May 28 at 19:00. Because networking shouldn't be boring, join us, grab a drink and enjoy connecting! 

Visa assistance:

Citizen having passports from certain countries need a visa to enter France. Our online registration system enables you to obtain an official invitation letter in pdf format. When completing your registration form, you will be asked to indicate your address, date and place of birth, passport number and date of expiration.

All letters of invitation will be available on your personal account as a PDF document. E-MRS is not able to contact Embassies in support of an individual attempting to gain entry to attend the meeting.

Because the application for a visa can be a lengthy process, we recommend that you start your visa application process as soon as you have been notified that your paper has been accepted. We also recommend that you secure your travel visa before registering for the symposium.

Hotel accommodation:

Book your hotel on time. Strasbourg is a very busy city at this period.

Revolugo is 2025 E-MRS SPRING MEETING official travel agency partner. They offer a wide choice of accommodation at specially negotiated rates!

With our partner, you'll be guaranteed that your hotel reservation, data and personal information will be protected and secure.

If you would like to take advantage of the best offers, we invite you to book as soon as possible.

For further assistance with your accommodation search only, please contact our dedicated project manager:

Email : reservations@revolugo.com

Tel: +33 (0)1 80 06 62 88 (toll-free - 9am to 7pm).

For general information about Strasbourg, please visit https://www.visitstrasbourg.fr/en/welcome-in-strasbourg/

Travel information:

Reaching Strasbourg

Strasbourg enjoys excellent national and international connections, with a TGV high-speed train station in the city center and an international airport just 9 minutes away.

- by air

10% discount on the fare component on a wide range of public airfares on Air France, KLM and code-shared flights. Event: E-MRS 2025 Spring Meeting ID Code: GME50225AF Travel Valid Period: May 18, 2025 to June 6, 2025 Event location: Strasbourg The tickets can be booked via: the dedicated Air France or KLM websites and by applying the unique event ID code during the check-out process

Strasbourg-Entzheim International Airport - Strasbourg airport is just 9 minutes from the city center by train. It offers several flights a day to and from Paris Orly as well as some international connections, for example Amsterdam, Barcelona, Berlin, Londres Gatwick, Lyon, Madrid, Nice, Rome.

More information on: http://strasbourg.aeroport.fr/en

Paris Charles de Gaulle (France) – Directly from the airport, you can take a TGV to Strasbourg. When booking with Air France, your airfare can include the transportation by TGV to the Strasbourg main station.

More information on http://www.parisaeroport.fr/en

Basel-Mulhouse-Freiburg Airport (France)- one-hour twenty minutes by train (take the shuttle bus to the Saint-Louis train station (Line 11) and then catch the train to Strasbourg).

More information on http://www.euroairport.com/en/

Karlsruhe/Baden-Baden Airport (Germany) is located about 60km away in Germany. The best way to get to Strasbourg is to get a bus from the airport to Baden-Baden Hauptbahnhof (Main Station) from here trains run to Strasbourg, normally with one change. From station to station the journey is about 45m-1hr.

More information on https://www.baden-airpark.de/en

Frankfurt International Airport (Germany) is about 2h30 hours away from Strasbourg, and is one of the nearest inter-continental airports to Strasbourg, with Paris Charles de Gaulle. Lufthansa operates a shuttle bus between Strasbourg (stops at the train station and at the Hilton Hotel, just in front of the Convention Center) and Frankfurt Terminal 1 – « THE SQUAIRE WEST ». You can also take a train from Frankfurt to Strasbourg.

More information on: http://www.frankfurt-airport.com

- by train

Strasbourg has one of the largest railway stations in France and enjoys direct TGV connections to many French towns and cities. The city is also an important high-speed train hub, lying on the intersection of the East European and Rhine Rhône TGV lines, and is a short ride away from major European cities.

For more information, please visit https://www.sncf-connect.com/en-en/

Examples of travel times to Strasbourg:

• 1h20 from Stuttgart
• 2h05 from Zürich
• 1h50 from Paris
• 3h40 from Munich
• 1h45 from Frankfurt (Central station)

- by bus

Strasbourg can be reached by bus at attractive prices from major European cities. Four agencies, Eurolines, Isilines, Flixbus et Ouibus provide bus connections with Strasbourg and cities like Amsterdam, Barcelona, Basel, Brussels, Bucharest, Budapest, Frankfurt, Krakow, London, Lyon, Marseille, Munich, Vienna, Zurich, ...

More information on

https://www.flixbus.com/
https://www.blablacar.co.uk/bus

- by road

Strasbourg can be reached from various directions:

• From the West (Paris, Benelux) taking the A4 highway (E25). About 4 hours from Paris;
• From the South (Switzerland, Lyon), taking the A35 highway (E25). About 5 hours from Lyon;
• From the North and East (Germany), taking the A5 highway (E35).

The Strasbourg-Mulhouse route joins it to the rest of the French motorway network. Strasbourg is fifteen minutes from the Hamburg-Frankfurt-Basel-Genova or Milan motorway, itself linked to the entire European motorway network.

Reaching the Convention & Exhibition Centre

• 10 minutes by tramway from the center of the city. Trams are running every 10 minutes.
• 15 to 20 minutes from the central railway station (connection with Strasbourg airport and fast train to Paris)
• Tramway: lines B and E - Wacken tram stop
  More information on https://www.cts-strasbourg.eu/en/
• Car parking nearby: 850 spaces - PEX - rue Fritz-Kieffer (next to Hotel Hilton)
• Vélhop self-service cycle hire scheme: rental points at the railway station and in the city centre. A cycle path brings you directly to the Convention Centre