2018 Spring: Practical information

All practical information to simplify your coming: contact address, conference venue, Visa assistance, transportation, hotel reservation, bank information, financial support, etc ...

 

CONFERENCE SECRETARIAT

E-MRS 2018 SPRING MEETING
BP 20
F-67037 Strasbourg Cedex 2
Phone: +33 3 88 10 63 72
Fax: +33 3 88 10 63 43
emrs@european-mrs.com

Address for express mail:
E-MRS
Campus CNRS
Building 50
23 rue du Loess
67200 Strasbourg – France

Contact person:
P. Siffert +33 (0)3 88 10 63 72

SIRET n°:      382 390 292 00011
APE code:   9499Z

 

BANK DETAILS

Bank: BP ALSACE LORRAINE CHAMPAGNE
Address: Immeuble Le Concorde
4 quai Kléber
BP 10401
67001 Strasbourg cedex - FRANCE
Account: ASS E MRS
Domiciliation / Paying Bank: CRONENBOURG MITTEL
IBAN (International Bank Account Number): FR76 1470 7500 1111 1913 8543 942
BIC (Bank Identification Code): CCBPFRPPMTZ

 

HOTEL ACCOMMODATION

Book your hotel on time. Strasbourg is a very busy city at this period.

STRASBOURG EVENEMENTS, as the OFFICIAL HOTEL PROVIDER FOR E-MRS 2018 SPRING MEETING, has the pleasure to offer various accommodations at discounted rates. Accommodation can be easily booked by using the online booking system:

https://springmeeting.site.calypso-event.net/en/

Please book your hotel accommodation before April 30, 2018 to take advantage of this service.

Furthermore, we have negociated special conferences rates at the BOMA hotel (www.boma-hotel.com) and Grand Hôtel (www.le-grand-hotel.com) in Strasbourg. Attendees can either book by using their respective website or by phone (+33 3 90 40 00 00). Enter the promo code EMRS18 to benefit the negociated rates (109€/night (including breakfast) for the Grand Hôtel; 129€/night (including breakfast) for the BOMA. 

For general information about hotel accommodation in Strasbourg, please visit www.otstrasbourg.fr/en/your-stay/accomodation.html

Warning for Participants - IMPORTANT

The European Materials Research Society (E-MRS) has been made aware of service providers of the name Exhibition Housing Services (EHS), Travelion or Expo Planners, which has contacted a number of participants, citing the Congress, to offer hotel reservation services.

Please note that Exhibition Housing Services (EHS), Travelion or Expo Planners do not represent the European Materials Research Society (E-MRS) nor Strasbourg Convention Centre, nor E-MRS or the Strasbourg Convention Centre have authorised them to use their names or trademarks on information they send out to participants.

 

VISA ASSISTANCE

Citizen having passports from certain countries need a visa to enter France. If you need any assistance to obtain your visa, please contact us as soon as possible (indicate your address, date and place of birth, your passport number and date of expiration).

By email: visa[at]european-mrs.com
Subject: VISA ASSISTANCE - SPRING MEETING

All letters of invitation will be sent by airmail and by PDF e-mail attachment unless a courier account number is provided with the original request. E-MRS is not able to contact Embassies in support of an individual attempting to gain entry to attend the meeting.

Because the application for a visa can be a lengthy process, we recommend that you start your visa application process as soon as you have been notified that your paper has been accepted. We also recommend that you secure your travel visa before registering for the symposium.

 

CONFERENCE VENUE

Palais de la Musique et des Congrès
Place de Bordeaux
67082 Strasbourg
http://www.strasbourg-events.com/en

Tram station:  Wacken (line B and E)

 

CONFERENCE FLOORPLAN:
room assignment, poster sessions, ...

IMPORTANT:
admission to the conference and receptions is reserved to persons wearing the badge.

 

FULL CONFERENCE PROGRAM available HERE

CONFERENCE LANGUAGE IS ENGLISH

ABSTRACT SUBMISSION

Deadline for abstract submission: January 18, 2018.

Abstract Length: submissions are limited to 1500 characters. (including spaces, only plain text, no figures, no formulae...)

Note: All abstracts must be submitted via the E-MRS website www.european-mrs.com
Submitting abstracts via the E-MRS website is easy and convenient. Follow the step-by-step instructions on the template, making sure that complete mailing address information is included for the presenting and contact authors. After submitting your abstract, please use your Control ID number in all communications with E-MRS regarding the abstract UNTIL a paper number (e.g., A-IV.8) is later assigned.

Because major revisions may affect a symposium organizer’s decision to accept your abstract, please review it carefully before submission. In the unusual circumstance of having to revise your original abstract, the online submission center enables authors to revise their abstracts up to and including the submission deadline of January 22. After that date, the change must be submitted to: emrs@european-mrs.com (Subject: Abstract Revision) and must include your Control ID number. Please state exactly where the revisions are located (e.g., title, author, body, etc.).

Papers will be selected by the scientific committee of each symposium.

Authors will be notified of acceptance and mode of presentation by March 7, 2018 at the latest.

 

 

MANUSCRIPTS AND PROCEEDINGS

Depending on the symposium, a selection of full length papers will be published as special issues in appropriate journals. Submitted papers will be refereed to journals standards. Instructions to authors will be dispatched together with the notification of acceptance of the abstract.

The decision of which journals shall publish the symposia proceedings will be made jointly by symposium organizers and journal editors. An announcement of these journals will be published on the concerned symposium webpage.

 

POSTERS

GOOD TO KNOW: a printing office welcomes you on site and gives you the opportunity to print your poster at special cost (conference badge required)

OPENING TIMES: 9:00 - 17:00 (Mon – Thu)

Prices (DIN A0):

  • regular paper: 35 EUR
  • mat coated paper: 40 EUR
  • photo paper (glossy or calendered): 50 EUR

The viewable size of the poster board is: vertical 1.20 m and horizontal 0.90 m. Please prepare your poster in A0 format (841 x 1189 mm). The boards are full white. Please use tape. Pins are not allowed! Attendees can preview their posters the morning before the formal presentation.

Authors need to be present at their posters for discussion with attendees during the session. Subsequently, it is each author's responsibility to remove his/her poster immediately at the end of the session. E-MRS assumes no responsibility for posters left up after this time.

 

REGISTRATION

IMPORTANT:

Each attendee (including chairpersons, invited speakers, presenting authors, co-authors, scientific committee members....) must register online.

Registration starts at the end of the abstract submission period only. Online registration will be possible until June 9, 5 pm (CET). If you do not have an E-MRS account on our website, you need to create one before registering to the Spring Meeting.

Pre-registration is compulsory and pre-payment is recommended to avoid a long queue.

Attendees can also register on-site at the Convention Center. On-site registration opens SUNDAY, June 17 at 15:00.

IMPORTANT: On-site registration may not include any conference pack: bag, printed version of the conference program, … (depends on availability left). It includes only access to symposium rooms, lunches, coffee breaks and social event.

On-site payment hours:

 

 Sunday

  

June 17

  

15:00 - 18:30

 

 Monday

     

June 18

   

 7.30  - 18.00 

 

 Tuesday

 

June 19

 

 8.00  - 18.00

 

 Wednesday

 

June 20

 

 8.00  - 18.00

 

 Thursday

 

June 21

 

 8.00  - 18.00

 

 Friday

 

June 22

 

 8.00  - 12.00

 

REGISTRATION FEES

Abstract acceptation does not mean registration: each author attending the conference must register separately

 

  1. FULL RATE
    including: access to symposia, lunches, coffee breaks, social event, E-MRS membership for one year and one proceedings volume (if applicable).
  • BEFORE MAY 15, 2018  595 EUR net
  • AFTER MAY 15, 2018    695 EUR net

 

 

 
  1. STUDENT RATE
    including: access to symposia, lunches, coffee breaks, social event, E-MRS membership for one year and one proceedings volume (if applicable). (Students have to give evidence of their university registration at the main desk)
  • BEFORE MAY 15, 2018  340 EUR net
  • AFTER MAY 15, 2018    420 EUR net

E-MRS is a non-profit organization, no subject to VAT.

 

 
  1. ON-SITE REGISTRATION
    Attendees can also register on-site at the Convention Centre.
    On-site registration opens Sunday June 17 at 15:00. On-site registration will be available for the duration of the meeting.

 

IMPORTANT: On-site registration may not include any conference pack: bag, printed version of the conference program, … (depends on availability left). It includes only access to symposium rooms, lunches, coffee breaks and social event..

 

PAYMENT OF FEES

Payment should be made in EURO for the net total amount due.
The following possibilities are offered:

  • Credit card (Carte Bleue, Visa, Eurocard/ Mastercard) (mode preferred)
  • Bank transfer:
    Bank: BP ALSACE LORRAINE CHAMPAGNE
    Paying Bank: CRONENBOURG MITTEL
    Account: ASS E MRS
    IBAN: FR76 1470 7500 1111 1913 8543 942
    BIC: CCBPFRPPMTZ

Watch to identify well your transfer by indicating your ID Number and your name and first name

  • Purchase order (bon de commande) - to be sent by May 15 at the latest.
  • Cheque (to the order of E-MRS)
  • Cash (on-site payment only)

 

CANCELLATION

In case the E-MRS conference is cancelled, the conference attendees will be entitled to claim the reimbursement of the registration fee. In no case can the Conference Organisers be held liable for the reimbursement of any other cost, such as travel costs, accommodation costs, living expenses etc. Such costs are the exclusive responsibility of Conference attendees.

In order to receive a refund, cancellation requests must be in writing and sent by June 1st which will cause a €25 processing fee. No refunds will be issued on requests postmarked after June 1st. In recent years, there has been a move away from long scary disclaimers of liability for acts of God, terrorism, strikes, volcano eruption etc., so these are no longer included.

 

EXHIBITION HOURS

Location: 
Palais de la Musique et des Congrès
Place de Bordeaux
67082 Strasbourg
http://www.strasbourg-events.com/en

 

Installation: Monday June 18 (14:00 - 19:00)

 

Exhibition hours:

 

 Tuesday June 19

 9:30 - 18:30 pm

 

 Wednesday June 20

 9:30 - 18:30 pm

 

 Thursday June 21

 9:30 - 16:30 pm

 

 

 

Dismantling:  June 21, after 16:30

 

PLENARY SESSION

A plenary session is scheduled for Wednesday afternoon June 20 .

Symposium organizers, Graduate Student Award and EU-40 Materials Prize winners will be honored at the end of the plenary session on Wednesday June 20 - room SCHWEITZER

 

LUNCH

Lunch is served between 11:45 and 13:30. Meal is served as a standing buffet in Gallery Schweitzer (from Mon. to Fri.), Hall Rhin (from Tue. to Thu.) and Gallery Erasme (Mon. only). Limited seating areas (700 pax) are available in Hall & Gallery Rhin, Gallery Schweitzer and outside.

 

SOCIAL EVENT

A reception is being arranged for all the conference participants on Wednesday evening June 20 starting at 19:00. All conference attendees are invited to this reception as a chance to meet and renew relationships with colleagues. Music and food will be provided free of charge.

 

TRAVEL INFORMATION


REACHING STRASBOURG

 

Strasbourg enjoys excellent national and international connections, with a TGV high-speed train station in the city center and an international airport just 9 minutes away.

 

by air

 

Strasbourg-Entzheim International Airport - Strasbourg airport is just 9 minutes from the city center by train. It offers several flights a day to and from Paris Orly as well as some international connections, for example Amsterdam, Bruxelles, Londres Gatwick, Lyon, Madrid, Nice, Prague, Rome.

More information on: http://strasbourg.aeroport.fr/en

Paris Charles de Gaulle (France) – Directly from the airport, you can take a TGV to Strasbourg. When booking with Air France, your airfare can include the transportation by TGV to the Strasbourg main station.

More information on http://www.parisaeroport.fr/en

Basel-Mulhouse-Freiburg Airport (France)- one-hour twenty minutes by train (take the shuttle bus to the Saint-Louis train station (Line 11) and then catch the train to Strasbourg).

More information on http://www.euroairport.com/en/

Karlsruhe/Baden-Baden Airport (Germany) is located about 60km away in Germany. The best way to get to Strasbourg is to get a bus from the airport to Baden-Baden Hauptbahnhof (Main Station) from here trains run to Strasbourg, normally with one change. From station to station the journey is about 45m-1hr.

More information on https://www.baden-airpark.de/en

Frankfurt International Airport (Germany) is about 2h30 hours away from Strasbourg, and is one of the nearest inter-continental airports to Strasbourg, with Paris Charles de Gaulle. Lufthansa operates a shuttle bus between Strasbourg (stops at the train station and at the Hilton Hotel, just in front of the Convention Center) and Frankfurt Terminal 1 – « THE SQUAIRE WEST ». You can also take a train from Frankfurt to Strasbourg.

More information on: http://www.frankfurt-airport.com

     
     
 

      

Attractive discounts on a wide range of fares on all Air France and KLM flights worldwide**.

Event ID Code to keep for the booking: 32377AF

More details here

Event: E-MRS 2018 SPRING MEETING
Valid for travel from 13/06/2018 to 27/06/2018
Event location: Strasbourg, France

Use the website of this event or visit www.airfranceklm-globalmeetings.com to
• access the preferential fares granted for this event*,
• make your booking,
• issue your electronic ticket*,
• and select your seat**.

If you buy your ticket via AIR FRANCE & KLM Global Meetings website, your electronic ticket will carry
a special mention which justifies the application of the preferential fares.

Should you prefer to process your reservations and ticket-purchase directly with an Air France and KLM sales outlet, you must keep this current document which serves to justify the application of the preferential airfares.

Keep the document to justify the special fares with you as you may be asked for it at any point of your journey.

Frequent flyer / loyalty programs of Air France and KLM partner airlines are credited with "miles" when
Air France or KLM flights are used.

* not available in certain countries
** subject to conditions

Air France, French Limited Company with a capital of 126,748,775 Euros
Head Office: 45, rue de Paris, 95747 Roissy CDG cedex, France
Registered on the Trade and Companies register in Bobigny under no. 420 495 178

Koninklijke Luchtvaart Maatschappij n.v. (also known as KLM Royal Dutch Airlines)
Head Office: Amsterdamseweg 55, 1182 GP Amstelveen, the Netherlands
Registered No 33014286

Edited by AIR FRANCE & KLM Global Meetings: JH.CD

 

by train

 

Strasbourg has one of the largest railway stations in France and enjoys direct TGV connections to many French towns and cities. The city is also an important high-speed train hub, lying on the intersection of the East European and Rhine Rhône TGV lines, and is a short ride away from major European cities.

For more information, please visit http://en.voyages-sncf.com/en/

Examples of travel times to Strasbourg:

  • 1h 20 from Stuttgart
  • 2h 05 from Zürich
  • 1h 50 from Paris
  • 3h 40 from Munich
  • 1h 45 from Frankfurt (Central station)

 

by bus

 

Strasbourg can be reached by bus at attractive prices from major European cities. Four agencies, Eurolines, Isilines, Flixbus et Ouibus provide bus connections with Strasbourg and cities like Amsterdam, Barcelona, Basel, Brussels, Bucharest, Budapest, Frankfurt , Krakow, London, Lyon, Marseille, Munich, Vienna, Zurich, ...

More information on

http://www.eurolines.fr/en/
https://www.isilines.fr/fr
https://www.flixbus.com/
http://www.ouibus.com/

 

by road

 

Strasbourg can be reached from various directions:

  • From the west (Paris, Benelux) taking the A4 highway (E25). About 4 hours from Paris;
  • From the south (Switzerland, Lyon), taking the A35 highway (E25). About 5 hours from Lyon;
  • From the north and east (Germany), taking the A5 highway (E35).

The Strasbourg-Mulhouse route joins it to the rest of the French motorway network. Strasbourg is fifteen minutes from the Hamburg-Frankfurt-Basel-Genova or Milan motorway, itself linked to the entire European motorway network.

 

REACHING THE CONGRESS CENTRE

     
  Due to the generosity of the Eurometropole, every paid attendee will be issued a public transport pass (also called “Sympopass”) to allow complimentary, unlimited use of both tramway and buses of Strasbourg’s public transport network during the 2018 E-MRS Spring Meeting. The ticket will be valid from 18 to 22 June 2018 (5 consecutive days). Tram pass will be available upon arrival at the event.
     
  • 10 minutes by tramway from the center of the city. Trams are running every 10 minutes.
  • 15 to 20 minutes from the central railway station (connection with Strasbourg airport and fast train to Paris)
  • Tramway: lines B and E - Wacken tram stop
  • Parking: 250 free parking spaces on-site and a 570-space park-and-ride nearby
  • Vélhop self-service cycle hire scheme: rental points at the railway station and in the city centre. A cycle path brings you directly to the Convention Centre
   
   
   

 

COFFEE BREAKS

Coffee will be served during the morning and afternoon breaks. Please check the individual technical conference listings for exact times.

 

INTERNET ACCESS / WIFI

 

     

A limited number of internet access terminals will allow attendees to access their internet e-mail during the conference. E-MRS is also pleased to provide complimentary wireless access to the internet for all conference attendees bringing their own laptops.

1. Select the conference network: EMRS2018

2. Open your browser

3. Fill in all fields marked with an asterisk (first connection only)

4. You are connected

 

AUDIOVISUAL PACKAGE

The standard audio-visual package in each symposium room will consist of:

  • video projector, screen, laser pointer/remote control & microphone
  • PC windows XP pro / Microsoft Office pack (including power point), USB plug and CD-Rom

 

CONFERENCE APP

Navigate conference venue, receive most recent push up information from the organizers, arrange meetings with other participants (app required on both sides). Also check recent programme, speakers list and exhibitors list.

Download it from Apple Store if you have iOS or from Google Play for Android system.

 

 

 

 

 

1. Download Meeting Application from store

Google Play (Android)

https://play.google.com/store/apps/details?id=us.appswith.meetingapplication

Apple AppStore (iOS)

https://itunes.apple.com/us/app/meeting-application/id773192307

 

2. Scan QR code or input event name to enter


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