Practical information
All practical information to simplify your coming: contact address, conference venue, Visa assistance, transportation, hotel reservation, bank information, financial support, etc ...
Conference secretariat:
E-MRS 2023 SPRING MEETING
BP 20
F-67037 Strasbourg Cedex 2
Phone: +33 3 88 10 63 72
Fax: +33 3 88 10 63 43
emrs@european-mrs.com
Address for express mail:
E-MRS
Campus CNRS
Building 50
23 rue du Loess
67200 Strasbourg – France
Contact person:
P. Siffert +33 (0)3 88 10 63 72
| SIRET n°: | 382 390 292 00011 | |
| APE code: | 9499Z |
Conference venue:
Palais de la Musique et des Congrès
Place de Bordeaux
67082 Strasbourg
http://www.strasbourg-events.com/en
Tram station: Wacken (line B and E)
Abstract submission:
Deadline for abstract submission: January 26, 2023 (23:59, Paris) - Extended deadline
Abstract Length: submissions are limited to 3.000 characters. (including spaces, only plain text, no figures, no formulae)
Note: All abstracts must be submitted via the E-MRS website www.european-mrs.com
Submitting abstracts via the E-MRS website is easy and convenient. Follow the step-by-step instructions on the template, making sure that complete mailing address information is included for the presenting and contact authors. There is no fee for submission of an abstract. After submitting your abstract, please use your Control ID number in all communications with E-MRS regarding the abstract UNTIL a paper number (e.g., A-IV.8) is later assigned.
Because major revisions may affect a symposium organizer’s decision to accept your abstract, please review it carefully before submission. The online submission center enables to save an abstract as a draft and submit it later on. Authors are able to revise their abstracts up to and including the submission deadline of January 19, 2023. Abstract submission is mandatory. Contributions saved as draft only will not be considered in the selection process. Papers will be selected by the scientific committee of each symposium.
Authors will be notified of acceptance and mode of presentation by March 17, 2023 (postponed date) at the latest.
Registration:
IMPORTANT:
Each attendee (including chairpersons, invited speakers, presenting authors, co-authors, scientific committee members ...) must register and pay online. Registration starts at the end of the abstract selection period only. Online registration will be possible until May 22, 5 pm (CET). The week before the conference, all registered participants will receive the instructions on how to retrieve their access badges. In case of loss, 20€ will be charged for badge reprinting.
Reception desk hours:
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Sunday |
May 28 |
15:00 - 18:30 |
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Monday |
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May 29 |
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7.30 - 18.30 |
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Tuesday |
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May 30 |
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8.00 - 18.30 |
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Wednesday |
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May 31 |
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8.00 - 18.30 |
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Thursday |
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June 1 |
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8.00 - 18.30 |
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Friday |
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June 2 |
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8.00 - 12.00 |
Registration fees:
Abstract acceptation does not mean registration: each author attending the conference must register separately.
- FULL RATE
including: access to all symposia, access to all poster sessions, access to exhibition, access to workshops, access to conference App, conference program in pdf format, lunches from Mon. to Thu., coffee breaks, social event on Wed. evening, E-MRS membership for one year and one proceedings volume (if applicable).
- BEFORE April 12, 2023 590 EUR net
- AFTER April 12, 2023 720 EUR net
- ON SITE 760 EUR net
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- STUDENT RATE
including: access to all symposia, access to all poster sessions, access to exhibition, access to workshops, access to conference App, conference program in pdf format, lunches from Mon. to Thu., coffee breaks, social event on Wed. evening, E-MRS membership for one year and one proceedings volume (if applicable). (Students have to give evidence of their university registration at the main desk)
- BEFORE April 12, 2023 330 EUR net
- AFTER April 12, 2023 460 EUR net
- ON SITE 500 EUR net
E-MRS is a non-profit organization, no subject to VAT.
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- ON-SITE REGISTRATION
Attendees can also register on-site at the Convention Centre.
On-site registration opens Sunday May 28 at 15:00. On-site registration will be available for the duration of the meeting.
Payment of fees:
Payment should be made in EURO for the net total amount due.
The following possibilities are offered:
- Credit card (Carte Bleue, Visa, Eurocard/ Mastercard) (mode preferred)
- Bank transfer
Please ensure that your bank transfer is well identified. Indicate your ID Number, NAME and first name.
Cash (on-site payment only)
Cancellation:
In case the E-MRS conference is cancelled, the conference attendees will be entitled to claim the reimbursement of the registration fees. In no case can the Conference Organizers be held liable for the reimbursement of any other cost, such as travel costs, accommodation costs, living expenses etc. Such costs are the exclusive responsibility of Conference attendees.
In order to receive a refund, cancellation requests must be in writing and sent by May 3rd which will cause a €25 processing fee. No refunds will be issued on requests postmarked after May 3rd. In recent years, there has been a move away from long scary disclaimers of liability for acts of God, terrorism, strikes, volcano eruption etc., so these are no longer included. Refund requests will be proceeded after the conference only.
Conference floorplan:
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Conference language is English.
Oral presentation:
Duration of oral presentation, including discussion, depends on symposium organisers but recommendations are:
- 45 minutes for plenary talks,
- 30 minutes for invited talks,
- 15 minutes for contributed talks.
Poster presentation:
The viewable size of the poster board is: vertical 1.20 m and horizontal 0.90 m. Please prepare your poster in A0 format (841 x 1189 mm). The boards are full white. Please use tape. Pins are not allowed! Attendees can preview their posters the morning before the formal presentation.
Authors need to be present at their posters for discussion with attendees during the session. Subsequently, it is each author's responsibility to remove his/her poster immediately at the end of the session. E-MRS assumes no responsibility for posters left up after this time.
GOOD TO KNOW: a printing office located in the exhibition hall welcomes you on site and gives you the opportunity to print your poster in one hour at special cost (conference badge required).
OPENING TIMES: From Mon to Thu.: 8:00 - 18:00
Prices (DIN A0):
- regular paper: 30 EUR
- photo paper (glossy or calendered): 50 EUR
Visa assistance:
Citizen having passports from certain countries need a visa to enter France. Our online registration system enables you to obtain an official invitation letter in pdf format. When completing your registration form, you will be asked to indicate your address, date and place of birth, your passport number and date of expiration).
All letters of invitation will be sent by PDF e-mail attachment unless a courier account number is provided with the original request. E-MRS is not able to contact Embassies in support of an individual attempting to gain entry to attend the meeting.
Because the application for a visa can be a lengthy process, we recommend that you start your visa application process as soon as you have been notified that your paper has been accepted. We also recommend that you secure your travel visa before registering for the symposium.
Hotel accommodation:
Book your hotel on time. Strasbourg is a very busy city at this period.
E-MRS has the pleasure to offer various accommodations at discounted rates (-20% on daily rates). Accommodation can be easily booked by using the following links:
For general information about hotel accommodation in Strasbourg, please visit https://www.visitstrasbourg.fr/en/organising-my-stay/places-to-stay/
Travel information:
REACHING STRASBOURG
Strasbourg enjoys excellent national and international connections, with a TGV high-speed train station in the city center and an international airport just 9 minutes away.
by air
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Attractive discounts, up to -15%, on a wide range of public fares on all AIR FRANCE, KLM and their code-shared flights worldwide. Event: E-MRS 2023 Spring Meeting Please visit the event website or access directly through http://globalmeetings.airfranceklm.com/Search/promoDefault.aspx?vendor=AFR&promocode=39158AF |
Strasbourg-Entzheim International Airport - Strasbourg airport is just 9 minutes from the city center by train. It offers several flights a day to and from Paris Orly as well as some international connections, for example Amsterdam, Bruxelles, Londres Gatwick, Lyon, Madrid, Nice, Prague, Rome.
More information on: http://strasbourg.aeroport.fr/en
Paris Charles de Gaulle (France) – Directly from the airport, you can take a TGV to Strasbourg. When booking with Air France, your airfare can include the transportation by TGV to the Strasbourg main station.
More information on http://www.parisaeroport.fr/en
Basel-Mulhouse-Freiburg Airport (France)- one-hour twenty minutes by train (take the shuttle bus to the Saint-Louis train station (Line 11) and then catch the train to Strasbourg).
More information on http://www.euroairport.com/en/
Karlsruhe/Baden-Baden Airport (Germany) is located about 60km away in Germany. The best way to get to Strasbourg is to get a bus from the airport to Baden-Baden Hauptbahnhof (Main Station) from here trains run to Strasbourg, normally with one change. From station to station the journey is about 45m-1hr.
More information on https://www.baden-airpark.de/en
Frankfurt International Airport (Germany) is about 2h30 hours away from Strasbourg, and is one of the nearest inter-continental airports to Strasbourg, with Paris Charles de Gaulle. Lufthansa operates a shuttle bus between Strasbourg (stops at the train station and at the Hilton Hotel, just in front of the Convention Center) and Frankfurt Terminal 1 – « THE SQUAIRE WEST ». You can also take a train from Frankfurt to Strasbourg.
More information on: http://www.frankfurt-airport.com
by train
Strasbourg has one of the largest railway stations in France and enjoys direct TGV connections to many French towns and cities. The city is also an important high-speed train hub, lying on the intersection of the East European and Rhine Rhône TGV lines, and is a short ride away from major European cities.
For more information, please visit http://en.voyages-sncf.com/en/
Examples of travel times to Strasbourg:
- 1h 20 from Stuttgart
- 2h 05 from Zürich
- 1h 50 from Paris
- 3h 40 from Munich
- 1h 45 from Frankfurt (Central station)
by bus
Strasbourg can be reached by bus at attractive prices from major European cities. Four agencies, Eurolines, Isilines, Flixbus et Ouibus provide bus connections with Strasbourg and cities like Amsterdam, Barcelona, Basel, Brussels, Bucharest, Budapest, Frankfurt , Krakow, London, Lyon, Marseille, Munich, Vienna, Zurich, ...
More information on
https://www.flixbus.com/
https://www.blablacar.co.uk/bus
by road
Strasbourg can be reached from various directions:
- From the west (Paris, Benelux) taking the A4 highway (E25). About 4 hours from Paris;
- From the south (Switzerland, Lyon), taking the A35 highway (E25). About 5 hours from Lyon;
- From the north and east (Germany), taking the A5 highway (E35).
The Strasbourg-Mulhouse route joins it to the rest of the French motorway network. Strasbourg is fifteen minutes from the Hamburg-Frankfurt-Basel-Genova or Milan motorway, itself linked to the entire European motorway network.
REACHING THE CONGRESS CENTRE
- 10 minutes by tramway from the center of the city. Trams are running every 10 minutes.
- 15 to 20 minutes from the central railway station (connection with Strasbourg airport and fast train to Paris)
- Tramway: lines B and E - Wacken tram stop
- Parking: 570-space park-and-ride nearby
- Vélhop self-service cycle hire scheme: rental points at the railway station and in the city centre. A cycle path brings you directly to the Convention Centre
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